3rd APEC Education Research and Policy Preministerial Symposium Logistics

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Meeting Home	Research	Agenda	Administrative Circular	Logistics	RSVP	Contact

Accomodation

Hotels. Cost of Accommodation

The following hotels have been designated for the SOM1 and Related Meetings participants:

1. Crowne Plaza Hotels & Resorts, Moscow - World Trade Center
www.crowneplaza.ru  
Krasnopresnenskaya emb.,12
123610, Moscow, Russia

2. Radisson Royal Hotel, Moscow
www.radisson.ru/royalhotel-moscow/ru  
www.ukraina-hotel.ru  
Kutuzovsky pr. 2/1, Building 1
121248, Moscow, Russia

Accommodation in the above hotels will be available for the period of January 29 – February 20, 2012.

Special APEC rates have been negotiated for participants of the SOM1 and Related Meetings at all designated hotels (the current exchange rate is 31.56 RUB per 01.00 USD).

Room reservations must be made not later than January 25, 2012. After this date the special accommodation rates may not be applied.

These hotels are located in immediate proximity to one another. Shuttle buses will be available for travel between the venue of the SOM1 and Related Meetings and designated hotels.

The participants will be responsible for closing their reservation and for any additional ordered services directly at the selected hotel.

Reservation Procedure

Room reservations for the SOM1 and Related Meetings participants can be done by filling in a form provided by the hotels on their websites.

1. Crowne Plaza Hotels & Resorts, Moscow - World Trade Center

A reservation can be made directly through the hotel website by clicking on this link.

The procedure for reservation via website is as follows:

1. Follow the above link;
2. Please, enter the dates of your stay (accommodation is possible during January 29 - February 20, 2012. On the day of arrival the check-in time is from 2 p.m., check-out time is by 12 a.m.);
3. Enter the number of adults;
4. The APEC Reservation Code has already been entered - A85 (Reservation Code);
5. View rates;
6. Select the room type based on the room description provided;
7. Enter personal data;
8. Confirm reservation; the total price given to you will include VAT 18%; 
9. Click Book.

2. Radisson Royal Hotel, Moscow

To make a reservation at the hotel you need to fill in the hotel’s reservation form, consisting of two pages (Annex B and Annex C), and submit to Julia.Chistova@radisson-hotels.ru or andrey.shemyakin@radisson-hotels.ru.  

Hotel Policies

Supplementary Information on the Hotels

If there is a need to order additional services, the participants could refer directly to the hotel, using the following contact information:

1. Crowne Plaza Hotels & Resorts, Moscow - World Trade Center
Evgeniya Rogatina
Senior Sales Manager
Working hours: 8.00 – 20.00
Email: evgeniya.rogatina@crowneplaza.ru  
Tel: 8 (495) 2581642
www.crowneplaza.ru  

2. Radisson Royal Hotel, Moscow
Julia Chistova
Government Sales Manager
Working hours: 8.00 – 20.00
Email: Julia.Chistova@radisson-hotels.ru  
Andrey Shemyakin
Government Sales Senior Manager
E-mail: andrey.shemyakin@radisson-hotels.ru
Tel: 8 (495) 2215555, ext.: 36025
www.radisson.ru/royalhotel-moscow/ru  
www.ukraina-hotel.ru  

All other questions regarding reservation procedures may be directed to: hotels@apec2012.ru  

AIRPORT AND TRANSFER

Visas and Customs Information

For entry into the Russian Federation a visa is required. The procedure for obtaining a visa is standard. The participants are advised to refer to the Embassies and Consulates of Russia in their economies for visas in advance.

In case of difficulties related to obtaining a visa, please communicate to visa@apec2012.ru

All foreign citizens arriving to the Russian Federation need to undergo customs control. When passing through the green channel the customs declaration is optional. Customs declaration forms which will be provided by the airline staff before landing are required to be filled in by those participants who bring in cash in excess of USD 10,000.00 or goods that are subject to customs clearance. For more information on customs control please visit Sheremetyevo Airport website: http://svo.aero/en/customs/arrival.

Inquiries related to customs control may also be directed to visa@apec2012.ru

Baggage and Item Restrictions

Airlines operating in the Russian Federation strictly enforce baggage size and weight limitations, and the participants are requested to familiarize themselves with their airline weight and carry-on restrictions prior to traveling in order to avoid extra fees or complications. Inside the check-in area, the participants can use the baggage packing service.

In addition, for the sake of airline security some articles and substances must not be carried aboard. The amount of liquid in hand luggage may also be restricted. Detailed information can be found at Sheremetyevo Airport website: http://svo.aero/en/luggage/

Airport Arrivals and Departures

There are three airports in the city of Moscow. Depending on the flight route, the participants will arrive at either Sheremetyevo Airport, Domodedovo Airport or Vnukovo Airport. The participants are encouraged to clarify information on the terminal of arrival with their airline company.

Information telephones of Moscow airports:

• Sheremetyevo Airport: 8 (495) 578 65 65
• Domodedovo Airport: 8 (495) 933 66 66
• Vnukovo Airport: 8 (495) 937 55 55

VIP halls:

• Sheremetyevo Airport: 8 (495) 981-09-09
• Domodedovo Airport: 8 (495) 967 84 62
• Vnukovo Airport: 8 (495) 436 80 18

The average taxi fare from airports to the World Trade Center Moscow is approximately 1,000 Rubles (32 USD) excluding tip.

Payment is accepted in Rubles. To order a taxi upon arrival at the airport, please refer to a Taxi desk located in the arrival halls of all the airports.

Participants can use a taxi service to go from/to the airport to/from the city center.

However, due to the intense traffic situation in Moscow participants are advised to use aeroexpress train service to go from/to the hotels to/from Sheremetyevo, Domodedovo and Vnukovo airports.

• From Paveltsky Railway Station, the Domodedovo Airport is accessible by Aeroexpress (40 min.).
• From Belorussky Railway Station, the Sheremetyevo Airport is accessible by Aeroexpress (35 min.).
• From Kievsky Railway Station, the Vnukovo Airport is accessible by Aeroexpress (35 min.).

For more information on timetables and fares please visit: http://www.aeroexpress.ru

Participants can use a taxi service to go from the hotels to the railway stations. Taxis can be arranged by calling:

• Business class taxi: 8 (495) 788 88 89
• Ford Focus taxis: 8 (495) 940 88 88

Taxis can be arranged by email at: zakaztaxi@nyt.ru

Please note that due to the intense traffic situation in Moscow, it may be necessary to wait up to 45 minutes for a taxi.

In order to receive more information on transfers, taxis, aeroexpresses please refer to the APEC Information Desks, located in each of the airports.

Shuttle Services

Shuttle transfer services to the World Trade Center Moscow and Radisson Royal Hotel will be available for the participants within 45 minutes intervals.

The schedule of the shuttles and all the corresponding information will be provided at the APEC Information Desks at each of the airports.

Airport Transfers for Senior Officials and Heads of the Delegations

Upon preliminary requests, the transfer from the airport to the designated hotel will be provided to Senior Officials, APEC Secretariat Executive Director and Heads of Delegations of APEC Official Observers. The SO attendance form can be found in Annex G. Please send the filled-in form to: apec@apec2012.ru no later than 25 January 2012.

TRANSPORTATION

Shuttle Services

SOM1 and Related Meetings will be held in Conference Rooms at the World Trade Center Moscow. The participants are offered the following hotels for accommodation: The Radisson Royal Moscow and Crowne Plaza World Trade Center Moscow. During the meetings participants will be provided with shuttles from the accommodation places to events places, including the activities of the cultural program. The schedule of the shuttles will be available at the APEC Information Desks at the hotels.

Transport for Senior Officials and Heads of Delegation

Upon preliminary requests, the Senior Officials and the Heads of Delegation will be provided with chauffeured company cars. The attendance form for the Senior Officials and the Heads of Delegation can be found in Annex G. Please send the filled-in form to apec@apec2012.ru no later than 25 January 2012.

Public Transportation and Taxi

It is highly recommended to use taxi cabs with special taxi service insignia.<span id="fck_dom_range_temp_1325799586680_217" />

Taxi may be ordered in advance through the following phone numbers:

• Business class taxi: 8 (495) 788 88 89
• Ford Focus taxis: 8 (495) 940 88 88

The cost of travel will be counted by the manager at the time of order. The payment is accepted in Rubles. Additional information regarding transportation facilities and taxi services will be available at the APEC Information Desks at the meetings venues, and at the reception desks of the designated hotels. Taxi requests can also be directed to apectransport@apec2012.ru

Individual Transportation

You can always rent a car with a driver. At your disposal are:

Please send all requests with all the details and contact information to apectransport@apec2012.ru  

Payment can be made in Rubles or in Euros.

You can order individual transport by calling: 8 916 954 30 09

Special Transportation Requirements

The meeting participants who require handicap accessible transportation should notify the APEC Russia 2012 Planning Team prior to the start of the Symposium by sending a brief description of their needs to apectransport@apec2012.ru